Distribution Management System Add-On
Integrated Accounting System
Accounts Payable
DBMS Accounts Payable is USER FRIENDLY, completely menu driven
and can be run in full color if desired.
DBMS Accounts Payable supports the following features:
- Multiple setup options
- Vendor Lookup Window:
- Vendor Account may be brought up
- By Entering Name or part of Name
- Vendor invoice data, manual discounts, terms and references
- Invoices can be entered in suspense as they are received and approved for payment as time allows
- Discounts calculated from vendor's or voucher's terms.
- Due dates calculated by vendor terms can be overridden
- After-the-fact manual checks may or may not apply to open vouchers
- Vendors or individual vendor invoices may be held from payment
- One-time patrial payments
- Operator authorizes, voids all or selected checks
- Strict control features for check protection
- Check reconciliation
- Miscellaneous Accounts payable adjustments
- Operator may enter vendor contact notes
- Complete status information for any vendor or A/P related transaction
- Detailed online inquiries by vendor, vendor voucher, purchase order or receiver
- Management information (projected payables, balances, etc.) available to inquiry screens by due date, by week, by day, by aging totals and a complete summary of monthly activity
Accounts Payable
Reports Include:
✓ Check-writing payment review
✓ Cash disbursements register
✓ Purchases, cash disbursements, and adjustments journals
✓ Checks outstanding
✓ Checks returned this reconciliation period
✓ Payables check writer
✓ A/P aged trial balance
✓ Vendor closed and open transaction
✓ A/P monthly activity summary
✓ Check writer preview
✓ Projected payables activity
✓ Daily and monthly purchases
✓ Daily and monthly A/P adjustments
✓ Daily cash disbursements
✓ Purchases transaction register
✓ A/P adjustments transaction register
✓ Vendor sorted by a variety of fields.
and more ...
Accounts Receivable
DBMS Accounts Receivable is USER FRIENDLY, completely menu-driven
and can be run in full color if desired.
DBMS Accounts Receivable supports the following features:
- Multiple setup options
- Convenient online lookup windows of valid data lists defined by YOU, such as payment terms, customer classes, etc.
- Account lookup windows:
- Customer number may be brought up by entering a name or part of a name
- Presents complete account status for any customer or A/R transaction
- Optional entry of "after the fact" invoices (not originating from sales orders)
- Enter quotes online prior to customer identification
- Entry of cash receipts and posting of payment applications, miscellaneous cash receipts, and discounts taken
- Entry of miscellaneous A/R adjustments such as cash refunds, credit and debit memos
- Flexible statement types and preparation cycles
- Maintenance of customer database including multiple ship-to addresses and customer contact/collection notes
- Credit requests matched against outstanding invoices in order to provide accurate credit deter-mination and pricing
Accounts Receivable Reports Include:
✓ Daily invoice, cash receipts, adjustments
✓ Sales
✓ Cash Receipts
✓ Adjestments
✓ Sales Tax
✓ Salesman Commission Statement
✓ Daily Commissions
✓ Monthly commissions, activity and summary
✓ Customer Transactions
✓ A/R Closed Transactions
✓ Aged Trial Balance
✓ Sales Register
✓ Cash Receipts Register
✓ Commissions Register
✓ Customer by name, acct #, City/State/Zip
and more ...
General Ledger
DBMS General Ledger is USER-FRIENDLY, completely menu-driven
and can be run in full color if desired.
DBMS General Ledger Supports the following features:
- Multiple Setup Options
- Convenient online lookup windows of valid data lists defined by you, such as account types
- Supports multiple divisions, cost centers and/or departments
- Account Lookup Windows:
- User may enter account description
- Account Numbers may be substituted
- Any part of a description
- General journal entry for transactions which may not be automatically posted by the system from other modules
- Capable of general journal entries into any fiscal period
- Online, direct access inquiry on specific accounts
- Inquiries at the detail level, or period balances and activity may be displayed
- Audit Ledger:
- Journal entries can be made in the previous year's ledger
- Flexible user formatting in the production of all financial statements and support schedules
- Comparisons to budgets and/or last year data are available for user defined financial statements
- "Standard" formats can be easily generated
- Both trial and master budgets may be updated from actuals, and are available as optional financial statement columns
General Ledger Reports Include:
✓ Chart of Accounts
✓ Audit Ledger Chart of Accounts
✓ Indented Hierarchial Account Structure
✓ Single-Level Hierarchial Account Structure
✓ Journals
✓ General Ledger ...
Trial Balance
Activity Summary
Period Detail
✓ Audit Ledger ...
Summary
Detail
Trial Balance
(MTD/YTD)
✓ General Ledger
✓ Budgets
✓ Print Financial Statements
and more ...
SB+ Option
DBMS Accounting and Distribution modules are available with an SB+ option.
What that means is, certain aspects of the system have already been converted to take advantage of SB+ while we pursue thh rewrite of the balance of our modules.
MENUS: All of the modules are available wrapped in SB+ menus. Our legacy menu drivers have been replaced by SB+ menu processes.
SALES ORDERS: Our new SB+ versions of Order Entry and Inquiry Capture also include new SB+ versions of inventory lookup and customer pricing processes. Your in-house salesman can lookup inventory, capture customer inquiries, price and/or take orders with practically no use ofa keyboard. This is accomplished by using a mouse and pointing and clicking on choices from cascading selection windows. This "point and click" system can be accompanied by our customer dial in version. This more customer price specific "flavor" allows your customers to place their own orders from you using their own PC, SBTerm or SBTermite, and a mouse. No typing for them either!
Last, but not least, is an entity/contact database system that allows you to merge the functions of your rolodex and sales prospect tracking functions. This module allows you to record contacts with people and organizations, including dates and discussion notes, while allowing you to easily identify those entities for use as customers or vendors.
Development continues and new processes are deployed to our SB+ clients as they become available.
General
DBMS Inc. is more than just a software house and computer dealership. We are a company dedicated to providing total solutions for all our clientele. In our opinion, it is not good enough for our customers to be merely satisfied; we want them to be PLEASED!
As a prospective client, we want you to receive the utmost in productivity from your computer system. In fact, we strive to "Automate Your Competitive Edge" and believe that we have accomplished this objective at other client sites.
Our programming achievements include the creation of code which is USER-FRIENDLY, well-documented and easy to maintain. It is written with structured, topdown programming techniques. We adhere to strict standards in the creation of systems. Actually, it would be difficult to tell which of our staff wrote a particular program if the name wasn't included with the source code documentation.
The personnel at DBMS have been providing software for businesses for over 15 years. During that time, we have produced many meaningful programming tools and utilities which have provided color menus and screens and uniform coding techniques.
Currently, we are in the process ofupgrading all the older code in our system. This increases end-user effectiveness through the use of these new tools.
We are constantly enhancing our systems. Our latest release includes intuitive help windows and a new object-oriented menu structure replaces earlier procedure oriented menus. Our user manuals are being rewritten from scratch to reflect these new features and make them more user friendly.
Custom programming is a specialty of DBMS. Our exceptional staff of programmers and systems analysts can complete projects swiftly and at a reasonable cost, providing the end user with the perfect tool for business data processing.
Through our experience, we have become knowledgeable in many different types of businesses. Above all, we have learned to listen. We produce user friendly software applications which meet our client's needs. These applications allow for easy adaptability when business conditions change
... and they always do!
